Payroll Journal Entry Generator

It computes net pay as gross wages minus the employee deductions — federal withholding, state withholding, employee Social Security, and employee Medicare — and compares it with the net pay you entered. If they differ, the entry is marked out of balance and the expected net pay is shown, because a journal entry cannot balance with the wrong net pay credit.

QuickBooks rejects a journal entry whose debits and credits do not match. The generator totals both sides live as you type and only enables the downloads when the two totals are equal and net pay checks out, so the file you download is one QuickBooks will accept.

The CSV is the journal format for QuickBooks Online: one row per line with the journal date, account, debit, credit, and a payroll description. The IIF file is the tab-delimited import format for QuickBooks Desktop, written as a GENERAL JOURNAL transaction with signed amounts (debits positive, credits negative). Pick the one that matches your QuickBooks product.

Yes. The account fields are prefilled with the usual names — Wages Expense, Payroll Tax Expense, the withholding and tax payables, and Wages Payable — and you can change any of them to match your chart of accounts before downloading. The amounts and the balancing checks do not change.

No. This tool runs entirely in your browser: there is no upload and no API call, and nothing you type is sent or stored. Close the tab and the numbers are gone.