Stripe QBO Converter
Turn a Stripe payout CSV into QuickBooks-ready books: gross sales, refunds, and fees correctly split through a clearing account — with a payout tie-out check.
Drop your Stripe CSV export here
or browse files
Try it without your own data first:
Bank-grade security — No account needed · Processed in memory, never stored
How to record Stripe payouts in QuickBooks
Export from Stripe
In Stripe, export the Payout Reconciliation (itemized) report or Balance transactions as CSV.
Upload it here
Drop the CSV in — the tool auto-detects the format and groups everything into payouts.
Review the tie-out
Check each payout's gross, fees, and refunds, and confirm the payout ties out to the bank deposit.
Import into QuickBooks
Download the CSV free, or the QBO on Pro, and import it into a Stripe Clearing account in QuickBooks.
The clearing-account method
A Stripe payout bundles many days of sales with fees and refunds already deducted — the deposit date rarely matches the sale dates. The correct bookkeeping is to reconcile by payout, not by day: record gross charges as income into a dedicated Stripe clearing account, record fees and refunds against the same account, then record the payout as a transfer from the clearing account to your checking account. When the clearing account nets to zero, the payout is reconciled to the penny.
What this tool handles
- Auto-detects Stripe exports — Balance transactions, Payouts, and itemized payout reports are all recognized.
- Per-payout summaries — gross, refunds, disputes, dispute fees, processing fees, adjustments, and net, per payout.
- Tie-out verification — Gross − Fees − Refunds = Payout is checked against the bank deposit for every payout.
- Collision-proof IDs — every clearing entry carries a unique transaction ID derived from the payout, so re-imports are deduped by QuickBooks.
Already converting bank statements for QuickBooks? The payout converter pairs with our QuickBooks reconciliation converter and the QBO Duplicate Finder to keep the whole month clean.
More free QuickBooks tools
QBO Duplicate Finder
Free to scan — files are processed in memory and never stored. QBO downloads are on Pro.
PayPal Payout to QBO Converter
Free to scan — files are processed in memory and never stored. QBO downloads are on Pro.
Receipt to QBO
Free to scan — files are processed in memory and never stored. QBO downloads are on Pro.
QBO File Checker
Free to scan — files are processed in memory and never stored. QBO downloads are on Pro.
CSV to QBO Converter
Free to scan — files are processed in memory and never stored. QBO downloads are on Pro.
Amazon Settlement to QuickBooks
Free to scan — files are processed in memory and never stored. QBO downloads are on Pro.
Shopify Payout to QuickBooks
Free to scan — files are processed in memory and never stored. QBO downloads are on Pro.
Reconciliation Difference Finder
Free to scan — files are processed in memory and never stored. QBO downloads are on Pro.
QBO Import Errors, Explained
Free to scan — files are processed in memory and never stored. QBO downloads are on Pro.
Simple, transparent pricing
Start free. Only pay when you need more.
Free
Try it out — no card needed
- 8 pages free, forever
- CSV & Excel export
- Global banks support
- No credit card required
- ✕OFX / QFX export
- ✕Google Sheets
Basic
For light, occasional use
or $48/yr — save 20%
- 25 pages / month
- CSV & Excel export
- Global banks support
- Email support
- ✕Google Sheets
- ✕OFX / QFX export
Pro
Perfect for CAs & individuals
or $192/yr — save 20%
- 500 pages / month
- All export formats
- Google Sheets export
- Priority processing
- Smart Auto-Categorization (Beta)
- Pre-Export Analytics (Beta)
- Email support
- ✕API access
- ✕Team seats
Business
For CA firms & fintech teams
or $720/yr — save 20%
- 2,000 pages / month
- All export formats
- OCR for Scanned PDFs
- Direct Accounting Push (Coming Soon)
- Smart Auto-Categorization (Beta)
- Pre-Export Analytics (Beta)
- Secure Client Portal (Beta)
- API access
- 5 team seats
- Dedicated support
Frequently asked questions
A payout is not a sale — it's gross sales minus Stripe's fees minus refunds, bundled together. Your bank feed only shows the net deposit, so recording just the net understates revenue and hides fees. This tool unpacks each payout into its parts (gross, refunds, fees) through a clearing account, then transfers the net to checking — the same method paid tools like Synder use.
The Payout Reconciliation (itemized) report for one payout gives the full breakdown. Stripe's Balance transactions CSV also works. The Payouts list alone only has payout totals — the tool will list them but can't build the clearing entries without the itemized detail.
Refunds appear as contra-income lines (reducing gross sales), processing fees as expense lines, and disputes as their own lines plus the $15 dispute fee Stripe charges (returned only if you win). A fully refunded transaction still costs you Stripe's $0.30 fixed fee — that's in the data and flows through to the fee line.
The tool verifies Gross − Fees − Refunds − Disputes = Payout for every payout. A green 'Ties out' badge means the payout reconciles to the penny. If it shows a difference, check Stripe for reserve holds, instant-payout fees, or activity from other days swept into the payout before importing.
First create a bank account in QuickBooks named 'Stripe Clearing'. Import the QBO there, then match the transfer line against the real payout deposit in your bank feed. When the clearing account nets to zero, the payout is fully reconciled. The CSV works the same way through QuickBooks Online's manual upload.
Not natively — Stripe and QuickBooks Online don't have a built-in two-way connection, so most businesses use a sync app or a file-based workflow. Sync apps push each payout into QuickBooks as a lump sum, which hides fees and refunds and makes reconciliation harder. This converter takes the file route instead: your payout CSV becomes clean clearing-account entries (gross, fees, refunds) that you import once — no ongoing sync to break.
Stripe fees never arrive as separate transactions — they're deducted inside each payout, so recording only the net deposit understates both your revenue and your expenses. This tool splits every payout into gross sales, refunds, and the exact processing fees Stripe charged, posting the fees as their own expense lines through the clearing account. Your P&L then shows true revenue and true fee cost.
No. Your CSV is processed in memory to build the payout summary and is not stored afterwards. We never sell or share your financial data.
Bringing statements into QuickBooks?
Convert any PDF bank statement into a balance-checked QBO or CSV file in minutes. The first 8 pages are on us.