PayPal Payout to QBO Converter
Turn a PayPal activity CSV into QuickBooks-ready books: gross sales, refunds, and fees correctly split through a clearing account — with a payout tie-out check.
Drop your PayPal CSV export here
or browse files
Try it without your own data first:
Bank-grade security — No account needed · Processed in memory, never stored
How to record PayPal payouts in QuickBooks
Download from PayPal
In PayPal, go to Activity → Statements → Activity download and choose CSV.
Upload it here
Drop the CSV in — the tool parses it and splits activity into payout periods at each bank transfer.
Review the tie-out
Check gross, fees, and refunds per period, and confirm each period ties out to its transfer.
Import into QuickBooks
Download the CSV free, or the QBO on Pro, and import it into a PayPal Clearing account in QuickBooks.
The clearing-account method
PayPal pays you in net transfers — sales minus fees minus refunds. If you book each transfer as “sales,” your revenue is understated and your fees vanish from the P&L. The correct bookkeeping: record gross payments as income into a dedicated PayPal clearing account, fees and refunds against the same account, and each transfer to your bank as a move from clearing to checking. This tool reads your activity CSV, splits it into payout periods at each transfer, and builds that exact split.
What this tool handles
- PayPal activity exports — Date, Type, Gross, Fee, Net columns are recognized automatically.
- Payout-period splitting — transfer-to-bank rows split your activity into periods, each tied out separately.
- Tie-out verification — Gross − Fees − Refunds = Transfer is checked against every bank transfer.
- Collision-proof IDs — every clearing entry carries a unique transaction ID, so re-imports are deduped by QuickBooks.
Taking Stripe too? Try the Stripe to QuickBooks converter, and run the duplicate finder before month-end to keep the books clean.
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Simple, transparent pricing
Start free. Only pay when you need more.
Free
Try it out — no card needed
- 8 pages free, forever
- CSV & Excel export
- Global banks support
- No credit card required
- ✕OFX / QFX export
- ✕Google Sheets
Basic
For light, occasional use
or $48/yr — save 20%
- 25 pages / month
- CSV & Excel export
- Global banks support
- Email support
- ✕Google Sheets
- ✕OFX / QFX export
Pro
Perfect for CAs & individuals
or $192/yr — save 20%
- 500 pages / month
- All export formats
- Google Sheets export
- Priority processing
- Smart Auto-Categorization (Beta)
- Pre-Export Analytics (Beta)
- Email support
- ✕API access
- ✕Team seats
Business
For CA firms & fintech teams
or $720/yr — save 20%
- 2,000 pages / month
- All export formats
- OCR for Scanned PDFs
- Direct Accounting Push (Coming Soon)
- Smart Auto-Categorization (Beta)
- Pre-Export Analytics (Beta)
- Secure Client Portal (Beta)
- API access
- 5 team seats
- Dedicated support
Frequently asked questions
Don't book the net transfer as sales — it understates revenue and hides fees. The correct method is a clearing account: gross payments as income into a PayPal clearing account, refunds against it, fees as an expense against it, then each bank transfer as a move from the clearing account to checking. This tool builds exactly that split from your PayPal activity CSV.
In PayPal, go to Activity → Statements → Activity download and choose CSV. That file has the Date, Type, Gross, Fee, and Net columns the tool needs. Bank transfers in the file are used to split activity into payout periods.
Processing fees become expense lines, refunds reduce gross sales (PayPal keeps its fixed fee on refunded payments, and that flows through to the fee line), and chargebacks are broken out separately. The tie-out check verifies everything nets to the transfer amount.
First create a bank account in QuickBooks named 'PayPal Clearing'. Import the QBO there, then match each transfer line against the real PayPal transfer deposit in your bank feed. When the clearing account nets to zero, the period is fully reconciled.
The accounting is the same clearing-account model, but the parsing is built for PayPal's activity export — including its transfer-to-bank rows, which the tool uses to split your activity into payout periods automatically.
PayPal's own QuickBooks connector exists, but it syncs summarized activity and is a common source of miscategorized fees and duplicate entries. The file-based route is more reliable: download your PayPal activity as a CSV, run it through this converter to split gross sales, refunds, and fees into clearing-account entries, then import the QBO into QuickBooks Online. You get the full breakdown with no sync to maintain or break.
No. Your CSV is processed in memory to build the payout summary and is not stored afterwards. We never sell or share your financial data.
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