Most Indians with salaried jobs have at least 3 bank accounts by the time they are 30. Managing statements from all of them takes time unless you have a system.
Set up e-statement emails
Go to every bank's internet banking portal and enable e-statement delivery to a single email address. Label each bank in your email inbox with a filter. By the 5th of each month, all statements arrive in one place automatically. This removes the need to log in and download separately.
Create a dedicated email folder
Create a folder called "Bank Statements" in your email. Set rules to move emails from each bank's statement address into that folder automatically. Name subfolders by bank: SBI, HDFC, ICICI. At tax time, everything is in one place.
Aggregated account tools
Several SEBI-registered account aggregator apps in India can pull statements from multiple banks into one view. These include Fi Money, Perfios, and others. They use the AA framework, which requires your explicit consent. The statements are read-only and cannot be used for transactions.
Annual download schedule
At the end of each financial year (March), download the full year's statement from every account. Save them in a folder named by year (e.g., FY2024-25). This makes ITR filing and any future financial queries much faster.
Related reading: The Account Aggregator Framework India, How to Track Expenses Using Your Bank Statement, How to Prepare Bank Statements for Your CA.